Archive for Outlook


Short and Simple

Posted by: Bruce Newman | Comments (0)

In today’s society, everything is short and quick. The more simple the better, as long as all of the needed information is there. The same goes for emails.

Emailing is still one of the top forms of communication between people. Whether it’s personal or professional, emailing allows the sender and recipient to access the information in a timely fashion that is most convenient for them. Here are some quick tips to ensure your emails are short and simple!

1.     Get to the point – people are busy, they don’t have time to read irrelevant information.

2.     Think and read through – sometimes we send emails in haste, causing us to leave out information or say something we’ll regret later. Proof read before hitting send.

3.     Keep it plain – fancy fonts and backgrounds cause distractions and a slow loading process. Plain is best when it comes to simple information.4.     BCC it – mass emails come with a lot of baggage in the form of other people’s emails. Keep that information private with a blind carbon copy.

5.     Be professional – is not a professional email name. Choose one that’s simple and easy to identify who it belongs to. If emailing is the way you’re communicating, your email address is like your signature so you’ll want it to be professional.

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Beware of Scareware

Posted by: Bruce Newman | Comments (0)

It has nothing to do with Halloween, but dealing with scareware can land you in a scary situation.

Scammers promising tight security for consumers and their data are capable of fooling users into paying a lot of money for protection that isn’t there. These programs pose as reputable security services, but are actually Trojan horses, harmful programs hidden within seemingly useful software. They use scare tactics, telling you your computer has a dangerous security issue, that’s why it’s called scareware.

Don’t fall for it! These types of scams can make the victim feel like it’s his or her own fault. If you register for these programs and pay the money, the scareware will continue on. One way you can tell if it’s scareware is if the program asks you to remove any existing security software you may have on your computer. You’re more likely to trust it because it looks like a familiar source.

How do you know it’s a scam?

  • If you receive a pop-up warning of a program you didn’t install
  • If it’s difficult to close out the program or stop the registration process
  • If the virus scan is extremely fast

How can you avoid this? Check out reviews on reputable sites, but make sure you avoid sites created by the scammer.

For more information on scareware, check out the best antivirus programs and best security suites.

Categories : Outlook, Spam, computer
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There are a lot of reasons you might want to delay sending a message in Outlook. Maybe you want to get all of your “happy birthday” messages for the year written and scheduled. Perhaps you want to make sure a message reaches a recipient in a different time zone at the beginning of their day, even if it’s midnight where you are. Whatever the goal, chances are you’ll need to use this function someday. Here’s how.

In Office 2003 and earlier versions of Outlook, write your message as normal. When you’re finished, go to the Options button on the toolbar. Go to the “Delivery options” segment of the Message Options dialog box that opens. Check the box that says “Do not deliver before” and then use the drop-down messages to select a date and time. Click the Close button when you’re done and hit Send on your message.

The steps are basically the same with Office 2007 and later versions, except that you start by finding the Delay Delivery button on the Options ribbon (see below).

Here’s what the Message Options dialog looks like in Office 2007 for a message scheduled to go out at 9:30am on July 23, 2010.

Now, a note about how Delay Delivery actually works. Depending on what kind of messaging service you use, the message may “live” in a different place until it actually sends.

If you’re using a POP or IMAP setup, the message will sit in your Outlook outbox until the send time arrives. If you have Outlook up and running at the send time, your message will go out as scheduled. If you do not have Outlook running, the message will remain unsent until the next time you start it up.

If you’re on an Exchange server, the message will “live” on the Exchange server until the send time – it doesn’t matter if your own personal Outlook client is open or not. As long as your server is up, the message will send as scheduled.

Not sure of the difference between POP/IMAP and Exchange email? Click here to download our free guide to small business email, which explains the differences between POP/IMAP and Exchange and shows you how to decide which setup is best for your business.

Article by Melanie Fricke; From our corporate blog.

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